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How to Sign Up for a Shift in the New Faculty Proctor Scheduling
Application.

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first, Log into the portal.

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Once you’ve logged in,
navigate to the Available

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Assessments page by
selecting the link in the navigation.

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On the Available Assessments
page, you’ll see a table

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showing all assessments
currently available to you.

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This includes assessments within
the organization you have access to,

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as well as any assessments that
have been shared with all proctors.

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In this example, I am set up
as a proctor for the Department

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of Management and Organizational
Studies under Social Science.

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I can see assessments under
that organization, and I can also see

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that one assessment from Economics
has been shared with all proctors.

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When signing up for an assessment,
you can see whether there are notes

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associated with it by checking the
Notes Present column in the table.

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If a note exists, the column
will say “Yes.” You can

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view the note by clicking
the magnifying-glass icon.

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After clicking the magnifying-glass
icon, you’ll see assessment

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details and any notes
associated with that assessment.

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The note may have been added by
your faculty administrator or imported

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from our Exam Central system,
where it would have been visible to

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students.

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From this page, you can return to
the Available Assessments page or

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add the assessment to your schedule
by clicking the purple Add to My

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Schedule button.

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I’ll add this one to my schedule,
and then I’ll show you how to

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add assessments directly from
the Available Assessments page.

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When adding an assessment from
the magnifying-glass view, you can

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return to the Available Assessments
page by clicking the blue button,

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or go to your schedule by
clicking the purple button.

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I’ll click the blue button to go back.

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Now that we’re back on the Available
Assessments page, you can quickly

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add assessments to your schedule
by clicking the blue Sign Up button

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on the right side of the row.

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I’ll add one of these assessments now.

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When an assessment is added to
your schedule, any other assessments

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that overlap with that time block
are automatically removed from the

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Available Assessments page.

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The system prevents overlapping bookings
to help ensure you don’t overbook yourself.

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You will also receive an email
confirming you've signed up for the shift.

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Next, I’ll navigate to the
Assessment Schedule.

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You can open this page
using the link in the navigation.

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On the Assessment
Schedule page, you’ll see your

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upcoming assessments
ordered by their start date.

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You can also open the
magnifying-glass view from the upcoming

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assessments table, the past
assessments table, and the archived

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assessments table to
review details at any time.

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If you are no longer able to work
an assessment you signed up for, you

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can click the purple Cancel button
in the upcoming assessments table

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to cancel the shift.

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This option is not available within
the 72-hour window before the shift.

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If you need to cancel during
that 72-hour window, contact your

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faculty administrator and
they will be able to remove you.

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After canceling a
shift, you will receive an

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email to confirm that
you have canceled a shift.

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After completing a shift, you will
need to complete a Shift End Report.

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You can do this from the
Past Assessments table.

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In the right-hand column, you’ll
see a Shift End Report button.

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Click this to complete the report.

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In the Shift End Report form, you
can review the assessment details

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and then choose the attendance,
actual start time, actual end time,

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and add any notes.

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If you arrived early
because it was required,

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adjust the actual
start time accordingly.

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If you had to stay late, adjust
the actual end time as well.

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This information is included in the
report sent to your faculty administrator.

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If you did not attend, if you showed
up but were sent home, or if you

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worked your shift normally, select
the appropriate attendance option.

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You may add notes to give more
context to your faculty administrator.

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When you’re finished, click Submit Report.

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Your report will be available
to your faculty administrator

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for review, and your hours
will be accessible to them.

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This concludes how to
sign up for a shift as a

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proctor in the new Faculty
Proctor Scheduling system.